Citations

Citations are the works — papers, books, theses, conference proceedings — that have cited the hub or something published on it. Each one links to the hub content it references and can be downloaded in BibTeX or EndNote format. The catalogue is at /citations on the hub.

The catalogue exists because impact has to be evidenced. When a thermal transport lab writes its next grant renewal, it needs to say who used its conductivity dataset and what came of it. The hub's citation list answers that: it is the running record of the papers that cite work hosted here, and it can be exported in one go and dropped into a reference manager.

Reading it needs no account and no permission. Browsing, reading a citation and downloading one are open to anyone who can see the hub. Adding to it is different — see Submitting a citation and Importing citations, both of which a hub can restrict to administrators or switch off.

Citations are not publications

A publication is work the hub holds and issues a DOI for; see Publications. A citation is a record of somebody else's paper that pointed at that work. The publication is yours; the citation is the evidence that it was used. A resource page's Citations tab shows the citations attached to that one resource; /citations shows the hub's whole set.

The citations home page

The home page answers What are citations? and Can I submit a citation?, then gives you two ways in: a Find a citation box where you type a Keyword or phrase and press Search, and a Browse the list of available citations link.

Under Metrics, two tables summarise the collection: Citations per year, split into Affiliated and Non-affiliated counts, and Citations by type, showing each type's share of the total. A citation counts as affiliated when the author of the citing work was connected to the hub's parent organization.

Depending on how the hub is set up, Submit a citation and Import Citations buttons appear in the top right.

Browsing

Browse when you want the whole picture rather than one paper — everything citing the hub in a given year, or everything of one type. The lab preparing its renewal starts here, filters to the years of the award, and exports the result.

/citations/browse lists the hub's published citations, formatted in the hub's chosen bibliographic style. Above the list, three tabs narrow it to All, Affiliated, or Non-affiliated citations, and a Search Citations box matches titles, authors, ISBN, DOI, publisher, and abstract.

The panel on the right filters and sorts the list. Set any of them and press Filter:

Filter	Matches
Type	One citation type, or All.
Tags	Hub tags attached to the citation.
Keywords	The citation's own keywords field.
Author By	Text in the author names.
Published In	The journal or book title.
Year (from) / Year (to)	The publication year.
Sort by	Cited By, Year, Created, Title, Author, or Journal.
Reference Type	Research, Education, Education/Research, Cyberinfrastructure.
Author Geography	US, North America, Europe, Asia.
Author Affiliation	University, Industry, Government.

The Reference Type, Author Geography, and Author Affiliation boxes all start checked; unchecking some of them narrows the results, and leaving them all checked has no effect.

Each entry may be numbered, labelled with its type, or both, and may show the abstract, its tags, and its badges — the hub decides. Where the hub has turned on single citation pages, the title links to the citation's own page; otherwise it links to the cited work and BibTex and EndNote links sit under the entry.

Reading a citation

A citation's own page is at /citations/view/<id>. It shows the title, the authors, the abstract, and the formatted citation, with Download in BibTex format and Download in EndNote format links below it. If the citation has a URL or e-print link, a View Article button appears; otherwise the button is Find this Text.

Four tabs follow:

• About — every field the citation has: type, journal, publisher, book title, editors, dates, volume and issue, pages, ISBN/ISSN, DOI, series, edition, school, institution, address, notes, keywords, tags, badges, and who submitted it and when.
• Cited Resources — the hub resources this citation is associated with. The tab is hidden when there are none.
• Reviews — comments and reviews on the citation.
• Find this Text — links that help you get hold of a copy: a DOI Resolver link, advice on borrowing through your Local Library, a Google Scholar search, and other sources.

Where the hub has enabled it, the page also carries hidden COinS data, so reference managers and browser extensions can pick the citation up automatically.

Downloading citations

Every citation offers BibTex and EndNote downloads, on its own page and, where single citation pages are off, under its entry in the browse list.

To export several at once, check the box beside each citation in the browse list, then press EndNote or BibTex under Export Multiple Citations in the right-hand panel. This is the step that produces the lab's renewal bibliography in one file. The file downloads as citations_export_<format>_<date>.bib or .enw. Only the boxes checked on the page you are looking at are included, so export a page at a time or raise the number of results shown before checking them.

Your hub can turn single or bulk downloads off, and can exclude particular fields from exported records.

Submitting a citation

Submit when you find a paper that cites hub work and the hub does not know about it yet — most often your own paper, or one a colleague sent you.

Press Submit a citation on the citations home page, or go to /citations/add. You have to be logged in; if you are not, the hub asks you to sign in first. Hubs can restrict submission to administrators or turn it off entirely, in which case the button is not shown. If you cannot see the button and you are logged in, that setting is why; send the reference to the hub's support team instead. See Support.

1. Choose a Type. The form then shows the fields that type uses.
2. Fill in Title/Chapter and the other details that apply — authors, journal, year, volume, pages, DOI, abstract, and the rest. Type, Title/Chapter, and Author(s) are required.
3. Add authors one at a time: start typing a member's full name or username and press Add. Names that match a hub member are linked to that member's profile; names that do not are stored as plain text.
4. Optionally override the generated citation under Manually Format Citation by picking a Format Type and typing the finished citation into the Citation box.
5. Where the hub allows them, add Tags and Badges, both comma-separated. Tags are keywords, such as negf theory, ion transport; badges are labels, such as peer-reviewed, evidence-based.
6. Under Citation for, record what on the hub this work cites: choose Resource or Publication, enter the item's ID — the number in its URL — and set the Context to References this citation or Referenced by this citation.
7. Tick Affiliated with your organization or Funded by your organization if either applies.
8. Press Save. You are returned to the browse list, where the new citation appears straight away.

An Edit link appears beside a citation's title when you are the member who submitted it, and an Edit column appears in the browse list for hub administrators. Editing is otherwise the same form as submitting, and is governed by the same setting: on a hub that has closed submission to administrators, or turned it off, the form is not reachable.

Importing citations

Import instead of submitting when you have more than two or three to add. The lab that has just collected forty citing papers in a reference manager exports them as one BibTeX file and uploads that, rather than typing forty forms.

Press Import Citations on the citations home page, or go to /citations/import. You have to be logged in, and the hub can limit importing to administrators or switch it off — it is a separate setting from the one that governs single submissions, so a hub may allow one and not the other.

The import runs in three steps.

1. Upload citations file. Choose a file and press Upload. The accepted formats are listed on the page — BibTeX (.bib) and EndNote (.enw) — and the file must be 4 MB or smaller. A .txt file also works if what is in it is EndNote records.
2. Preview imported citations. Records that look new are listed under Pending Citation(s), ready to be imported, each with a checkbox that starts ticked; untick any you do not want. Records that match something already on the hub are listed under Pending Citation(s) Requiring Attention. Click one to see the uploaded version and the version on file side by side, then choose Replace Old Version with Uploaded One, Keep Old and Import Uploaded Version, or Don't Import Uploaded Version. Press Submit Imported Citations when you are done.
3. Browse uploaded citations. The hub reports how many citations were saved, skipped, or failed, and lists the new entries. From here you can Import More Citations or Browse all Citations.

Your own and your group's citations

The /citations catalogue holds the hub's own citations. You also have a personal list on your profile, and each group has one of its own. There you can add and import citations the same way, publish and unpublish individual entries, edit and delete them, and choose the bibliographic format your list is shown in — including one custom format you build from the same placeholders the hub uses.

Entries in a personal or group list start unpublished, so only you or the group can see them; publish an entry to have it counted and shown to everyone. Deleting an entry moves it to a trashed state rather than removing it, so a hub administrator can restore it.