Events

The hub calendar is where the community finds out what is happening and signs up for it: conferences, workshops, seminars, training days, anything open to the hub at large. A lab running a two-day workshop on its simulation tool puts it on the calendar, and everyone who might come sees it in the same place they see everything else, without a mailing list or a flyer.

There are two sides to this page and you are probably on one of them. Reading and registering needs no account: browse the calendar, open an event, and fill in the organiser's form. Adding an event needs a login, and permission from the hub — and even then, setting up a registration form is not something you can do yourself.

The calendar is at /events, and most hubs link it from their community menu.

Browsing the calendar

/events opens on whichever view the hub has chosen as its start page. Four tabs across the top switch between them:

• Year — everything in one year, as a list.
• Month — everything in one month.
• Week — the seven days around the date you are on.
• Day — a single day.

Each view has a plain, shareable address: /events/2026 for a year, /events/2026/03 for a month, /events/2026/03/17 for a day, and /events/2026/03/17/week for that week.

Beside the list is a Category drop-down; pick one and press Go to show only that kind of event. Below it, the arrows step to the previous and next year. An arrow that would land where there are no events is disabled and says so. The month, week and day views also show a small calendar you can click to jump to a date.

On the year and month views, past events are collapsed. Show Past Events at the top of the list expands them again.

Each entry shows the date and time, the title, the category, and either the custom detail fields the hub has chosen to show in listings or the first 300 characters of the description. Times are always shown in the event's own time zone, labelled with the zone abbreviation, so an event in another country reads correctly wherever you are.

Looking at an event

Click a title to open the event, at /events/details/<id>. The Overview tab shows a table of what the organiser filled in:

Row	What it is
Category	The kind of event.
Description	The full description.
When	The start and end, in the event's time zone.
Contact	Who to ask about the event.
Where	The location.
Website	A link to the event's own site.
Custom fields	Any extra fields the hub has defined.
Submitted by	The member who added it — only if the hub has turned this on.
Tags	Click a tag to see everything else on the hub with that tag.

An event may have extra pages — an agenda, directions, a speaker list — which appear as tabs next to Overview. A Register tab appears while registration is still open.

Registering for an event

Registration is how the organiser knows how many people to expect and what they need — a room size, lunch numbers, a list of who gets an account on the machine. It is the organiser's form, not the hub's, so what it asks varies from event to event.

Not every event takes registrations — the tab only exists when the organiser set a "register by" date, and it disappears once that date has passed. After it passes, the page says Registration is closed for this event.

Some events are invite-only. Those ask for the password from your invitation before they show the form.

The form always asks for your First Name, Last Name and Email. The organiser chooses which of the rest to include: affiliation, title, city, state, zip and country, phone, fax, website, current position, highest degree, gender, race, arrival and departure day and time, a disability-contact checkbox, dietary needs, dinner attendance, an abstract, and free-form comments. Required fields are marked. If you are logged in, your name, organisation, email, phone and website are filled in from your profile.

Press Submit. Confirmation email goes to the address you entered and to the organiser, and the page reports Thank you for registering for this event!

Keep that email. There is no page listing the events you have registered for, and no way to change or cancel a registration from the site: the form refuses a second attempt from the same address, so if your plans change, write to the Contact named on the event's Overview tab.

Adding an event

Adding an event is announcing it, and nothing more: you get a dated entry on the calendar with a description, a location and a link. The workshop's own sign-up sheet, agenda and directions are not yours to add — see the note at the end of this section.

You have to be logged in, and the hub has to allow you to create events. When it does, an Add an Event button sits at the top right of every calendar page. It leads to /events/add.

Field	Notes
Category	Required. Choose from the categories the hub has set up.
Title	Required.
Description	The details: what the event is, who it is for, what to bring.
Where	The location.
Website	The event's own page, if it has one. http:// is added if you leave it off.
Tags	Topic tags that connect the event to the rest of the hub.
Start date & Start Time	Date as YYYY-MM-DD, time as HH:MM. Hubs set to 12-hour entry add AM/PM buttons; otherwise use 24-hour time.
End date & End Time	The same. An event may span several days.
Time Zone	The zone the event happens in. Everyone else sees the times converted and labelled.

Press Save. The end must be later than the start, or the form comes back with "Event end time cannot be before event start time."

Registration cannot be set up from this form. If your event needs a sign-up sheet, extra pages, or an invitation password, ask a hub manager to add them. So the lab announcing its two-day workshop submits the event itself — category, title, description, location, start and end, time zone — and then asks a hub manager to open registration and add the agenda tab before it advertises the link.

Changing or removing your event

Open your event. edit and delete links sit beside its title, and they appear only for the member who submitted it (or for hub staff).

edit reopens the form above. delete asks you to confirm, then takes the event off the calendar and notifies the hub's administrators. The record itself is kept, so a hub manager can put it back; ask them if you removed something by mistake.